How to Organize Papers

Full & Simple How to Organize Papers

My goals in March for Simple 2016 were to not drink any pop, start seeds for the garden and to finish up the paper section of the KonMari method.  I got several seeds started and I have kale, eggplant and cauliflower already sprouting up.  I didn’t drink pop at all until the 31st when I had these party slushes with ginger ale at book club.  AND I finished the paper section of the KonMari Method.  It took a little over a week of working on it whenever I could spare a minute, but I’m so relieved to have gotten it finished.

The first thing I did was go through EVERY. SINGLE. PIECE OF PAPER.  I pulled out all of the files that we currently had and looked at every single thing.  This took the longest.  I had bank statements from 2006!!!!  When I finished my shred pile was about seven inches high and my trash pile was about three inches high.

 

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My shred pile after sorting through all of my files

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My shred pile is toward the bottom and my trash pile is toward the top

After I cleared out all of the junk, I started to decide what files needed to be separated (We originally kept all of our tax information in a singe file, but now each year has its own file. and what files could be merged.  And I came up with this color system:

Black Folders

  • Bills
  • Banking
  • Income

Purple Folders

  • Taxes
  • Retirement Information

Red Folders

  • Medical
  • Health Insurance
  • Life Insurance
  • Disability Insurance

Yellow Folders

  • Home information
  • Home insurance
  • Auto information
  • Auto Insurance

Blue Folders

  • Memberships
  • Licenses
  • Miscellaneous

Now everything is easy to locate and we don’t have to sift through irrelevant papers to get the item we need.  I kept way more than Kondo suggests in her book The Life Changing Magic of Tidying Up, but I was leery of keeping less.  It is my plan to go through the files every January to keep them tidy.  I did, however, take Kondo’s advice and put all manuals in plastic sleeves in a binder instead of just having them lying around or in a file.

The next thing I did was decide on a system to organize papers that don’t get filed or that I don’t have time right away to get to.

I bought these magazine holders from Target.com and I love the vintage vibe they give to the office.  As you will notice from my pictures, the office has not been painted since we’ve moved in and our office furniture is secondhand, but it is my vision to turn this room into a vintage manly(ish) study/library.  I think these magazine holders will fit in nicely even after I make the changes I want to make.

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I also bought this wall-mounted magazine holder for magazines and any mail that I haven’t had time to sort through.

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It is my goal to try to sort the mail everyday and get it in the right place to be dealt with, but I have designated Tuesdays as “Paper Day.”  This way, one day a week, I take time to deal with all of the unsorted mail, take care of any actionable items and file away anything that needs to be filed.  I thought this was an appropriate day since I already do a lot of other paper related tasks on Tuesdays like meal plan, coupon, and write out the grocery list.

Here are a few links that I found especially useful in setting up my paper organization system:

I hope that this helps you set up your own paper organization system!  I think that having a way to take care of our important documents takes away a lot of stress which is one of the key components to living a simple life.

 

 

Better Than Before

Better Than Before by Gretchen Rubin is one of the books I choose as part of my Essential Reading List for a Simple 2016.  What really drew me to this book was the subtitle, “What I learned about making and breaking habits–to sleep more, quit sugar, procrastinate less, and generally build a happier life.”  I have been struggling with habits and routines since I started staying home.  It’s so easy to put things off until later in the day or tomorrow, and never actually getting around to doing the things that you want to do.

In the introduction to the book, Rubin describes how “habits eliminate the need for self-control.”  Having good habits (whatever that means to you) allows you to not have to make decisions.  I go to yoga on Mondays.  I don’t have to make a decision about what I’m doing on Monday nights, because I’ve gotten into the habit of going to yoga.  I don’t plan for other things during that time.  If you get into the habit of drinking a green smoothie every morning, you don’t have to stand in front of the fridge trying to resist the cold pizza.  Healthy habits help us resist temptations because we don’t have to make the decision between something tempting, that may only create pleasure in the moment, and what will make us happy in the long run.

However, Rubin acknowledges that habits can allow for us to become numb to certain aspects of our existence  and that time can sort of blur together.  I believe though that by creating habits and routines that take care of some of my “daily grind” activities, I will better be able to be present in other moments because I won’t be worrying or feeling guilty.  I agree with Rubin that, “When we change our habits, we change our lives,” because most of our life is the ordinary and “normal” so creating good habits* for the everyday will allow me to make the most of my life.

My most favorite part of the book is that fact that throughout the entire book, Rubin acknowledges that there is no one-size fits all way of changing habits.  Changing habits requires self-knowledge, which Rubin also helps you learn throughout the book.  The first thing that you will need to learn about yourself is which of the Four Tendencies are you: an Upholder, an Obliger, a Questioner, or a Rebel.  There is a quiz in the back of the book or you can take the online version here.  After taking the quiz I learned that I am an Obliger, but I believe I have Rebel tendencies.  I need outside accountability to stick to goals I have for myself (like announcing goals here on the blog), but if someone else expects or tells me to do something, and I didn’t agree to it or ask for their opinion, I will often avoid it simply out of spite.  Rubin observed that, “our Tendencies are hardwired, and while they can be offset to some degree, they can’t be changed.”

Rubin mentions several times that we are not that different from each other, but that our differences are very important.  This leads to more questions about our personality.

  • Are you a lark (early bird) or an owl?
  • Are you a marathoner, sprinter, or procrastinator?
  • Are you an underbuyer or overbuyer?
  • Are you a simplicity lover or an abundance lover?
  • Are you a finisher or an opener?
  • Are you a familiarity lover or a novelty lover?
  • Are you promotion-focused or prevention-focused?
  • Do you like small steps or big steps?
  • How do you like to spend your time?
  • What do you value?
  • What are your current habits.

All of these need to be determined before we can try to change our habits.  “We won’t make ourselves more creative and productive by copying other people’s habits, even the habits of geniuses; we must know our own nature, and what habits serve us best.”

The rest of the book (most of the book) is focused on how to start a new habit and how to maintain it based on what Tendency you are and what distinctions you have.  The four strategies that Rubin believes tower above all others are what she calls the Pillars of Habit and include, Monitoring, Foundation, Scheduling, and Accountability.

Monitoring is simply keeping track of what you want to change.  “Self-measurement brings self-awareness, and self-awareness strengthens our self-control.”  This brings to mind when I first started Weight Watchers and I had to measure my food in order to keep track of my points.  I was amazed at how little a half of a cup is!  We often try to just “eyeball it,” but we are usually way off.  “If we want something to count in our lives, we should figure out a way to count it.”

The Pillar of Foundation simply says that we need to tackle habits that will lead us to having the energy to tackle other habits.  These areas include: sleep, movement, healthy eating and uncluttering.  By tackling habits in these areas, for most people, leads to other healthy habits forming more naturally and easier.  Don’t waste precious habit-formation energy on a habit that won’t lead to a big payoff before you tackle a habit that will lead to a bigger payoff.

By scheduling our days and our new habits into our life, we make it easier to maintain them.  Scheduling also allows us to make realistic habit goals because we can see how much time we actually have to work with.  “The more consistently [we] perform an action, the more automatic it becomes, and the fewer decisions it requires.”  Again, remember that not having to make a decision about doing something allows you to have more mental energy and willpower for other aspects of your life.  It is also important to note that, “What I do everyday matters more than what I do once in a while,” so make sure that you put habits in place that will help you lead the fullest life for you everyday.

And the final Pillar is Accountability.  Upholders are good about being accountable to themselves whereas Obligers, like myself, need some sort of external accountability.  You can gain accountability by joining groups, publicly declaring a new goal or habit, or by purchasing an accountability mechanism like a FitBit or a Weight Watchers membership.

I won’t take the time to dive into the other strategies for habit formation.  Just know that if you have habits that you want to work on, then you should absolutely get this book.  Read it. Underline it.  And put it into practice.

A few habits I’m currently working on are to “get ready” in the mornings.  I’m more productive if I brush my teeth, wash my face, brush my hair and put on different clothes than if I just stay in the same clothes I slept in (which can be a struggle some days).  I’m also working on washing my face at night right after I put the kids to bed.  If I wait until I go to bed, I often use a make-up remover wipe or simply skip it altogether.  I need to work on finding a way to make daily Bible study a habit, but I haven’t worked on that yet.  I’m still doing my study sporadically.

For more information about the book go here.

For more information about Gretchen Rubin go here.

You can also find a Day-by-Day Journal to accompany the book here.

Full & Simple Book Review Better Than Before

*It should be noted that a good habit is one that you want to cultivate because you think it will add value to your life and bad habits are those that will detract from the life you want to lead.

Disclaimer: I received this book from Blogging for Books for this review.  The above post does contain some referral and affiliate links which means if you use the link and decide to purchase an item, I receive a little money from the company, at no extra cost to you, to help keep the blog going.  Thank you for supporting the blog!

 

Hand-Picked Peach: Week 32

You're a Peach

This week I have another podcast for you.  I started listening to The Simple Show just this year.  The host is Tsh Oxenreider, who is also an author that blogs over at The Art of Simple.

Similar to Marie Kondo, Tsh does not believe that the amount of stuff you have determines whether or not you have a simple life.  Her approach to simple living is to find your life’s purpose and then focus and develop your life around that.  Only the things that get in the way of you living this purpose are considered excess and should then be dealt with.  For example, maybe you are in charge of the children’s nursery at church but you really feel called to women’s ministry.  You would need to then make a change.  Stuff isn’t necessarily the problem of not living a simple life, so having a giant collection of ceramic cats is not an issue….unless they make you uncomfortable….with all of their little eyes following you around the room…(shudder)

Anyway, Tsh interviews guests that are living out their purpose so you get a firsthand account of how they dealt with letting all of the excess go.  One of the most recent episodes I listened to was about a family that sold their house and moved from Florida to a farm in Texas, as UNPAID interns, in order to learn how to become farmers.  They didn’t feel like cubicle life was for them, so they made a change.

Many guests are creatives of some sort and work from home while taking care of their kids, so the question of, “How do you do it all,” frequently comes up and the answer is always that they don’t.  Some of have help during the day so they can write.  Some focus on homeschooling and writing and the laundry and house cleaning are still family chores tackled on the evenings and weekends. Many talk about how their work looks differently in different seasons of life (babies versus all kids in school).

I know you will love this podcast and the guests so head over to iTunes and subscribe!

The Simple Show: Conversations on Passions, Projects, and Living Simply

Simple March

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I know that I haven’t been blogging on a very regular schedule lately, but I promise I have a very good reason.  Can you keep a secret?  I’m having a new website created!  I’m working with the very talented Katie Dahl from Dahl House Designs.  She is being too good to me and really guiding me through the process.  The writing part of blogging comes pretty easy to me, but the techie stuff, not so much.  That’s why I’ve been a little absent here; I’m working on creating an AMAZING website with an AMAZING lady, so I hope you’ll forgive me for being a bit sporadic these next few weeks as all of the pieces fall into place.

So it’s ten days into March and I haven’t told you what I’m going to be working on this month for my Simple 2016.  Honestly, it may not all get done, but here are a few things. Continue reading

Simple February

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I did narrow my perfume collection down from about ten to three!

Holy cow, where did January go?!  I can’t believe I ever had time to work outside our home! LOL!  It is amazing how we can always find MORE that needs to be done (or that we want to do).

Last month my goals were to declutter the house, take a month off of Instagram and try to not to buy anything above our usual groceries and personal care.  I didn’t do too badly.  The month off of Instagram was definitely a good detox, but I didn’t get as much decluttering done as I had hoped.

This month, on my journey to simplicity, is still mostly all about the home.  I’m going to continue to declutter.  Since I have yet to get The Life-Changing Magic of Tidying Up from the library, I’m going to probably end up buying it.  I think it might be a good book to keep around for reference anyway.  I can’t wait to dive in.  I am so ready to do a ruthless declutter of our house.   Continue reading

Five Ways to Get Your Shopping Under Control

5 Ways to Get Your Shopping Under Control

This January I made a goal to do a massive declutter around the house and to not buy anything above what we needed for groceries and personal care.

How did I do?  Well….

The decluttering hasn’t gone as expected.  I have added some things to our yard sale pile, but I was really hoping to get The Life-Changing Magic of Tidying Up before starting the process.  Unfortunately, I’ve been on the wait list at the library since December. (sigh)

As far as not buying anything, I did do better.  I did buy a few Stella & Dot items, but I’m a stylist and we only have a certain period to get our samples 50% off, so I’m totally counting this toward a business expense.  I also bought a binder and notebook for blog-related tasks and we started buying the pipe items needed to get my curtains hung back up.  I took them down when we painted back in October, and we’ve just had them lying around until we could come up with a stronger solution for curtain rods than what we had.  Other than that, I’ve done REALLY well!  But it has been REALLY hard too. Continue reading

Hand-Picked Peach: Week 24

You're a Peach

Continuing with my simple theme this year, I recently watched the class “Simplicity Anchored in the Gospel” on The Influence Network.  I highly recommend anyone that is interested in how to live a more intentional, simple walk with the Lord watch this class.  You don’t have to be a member of The Influence Network to purchase it, but honestly, there are so many perks to joining!

Here are few of my favorite snippets from the class:

“The Christian discipline of simplicity is an inward reality that results in an outward lifestyle.” -Richard Foster

“Fear is the one thing that keeps us from living with simplicity.” –Rachel Nordgren

“One more Target run is not going to satisfy your soul, only Jesus can do that.” Rachel Nordgren

Can I get an Amen! on that last one?!

Disclaimer: The above post contains affiliate links.

Simple January

Simple January

It’s a new year.  Many of us have made resolutions to change something about ourselves.  And many companies are using the slogan, “A New Year. A New You.”  Yesterday, my pastor used this slogan as the main point in his sermon.

I’ve always been the type of person that needs a reset or a clear place to start fresh.  I think this is one of the reasons that I enjoyed teaching so much.  There was constantly a point for me to finish something up, either the year or the semester, and then take the lessons I’d learned and apply them to a new season.  It’s just easier to start over or do better when I have (even a false sense) of a clean slate.

But yesterday, during his sermon, my pastor made the point that really the only way we can start new is with Christ.  And I know that he is right.  That’s why choosing to focus on simplicity and intention in 2016 is so important to me. Continue reading